Quick Links for Staff


Division Procedures



Caltech Links

External Links

Staff Assignments

Non-Tenured Appointment Requests

Visitors, Visiting Associates, Postdoctoral Scholars, Instructors, and Research Assistant Professors


New Appointment Form (for Group Admin)

When communicating with a new person, please send them these links:

New Appointment Form (for Appointee) and the

Foreign Nationals Intake Form (FNIF) (PDF)


Reappointment, Salary, Termination, or Title Change [Group Administrator]

Departing Faculty Arrangement (PDF)--to be completed for all terminations as well as transitions from one status to another (for example, when ending Visiting Associate Position and starting Visitor role)

Guests (Forms required for on campus visits of more than 1 week, up to 2 years)

The following forms should be sent to Jessica Varlet

Guest Data Sheet (PDF)

Confidentiality Statement (PDF)

Patent and Copyright Agreement (PDF)

Visiting Student Programs

Special & Visiting Student Procedures

Visiting Student Request Form (PDF)

Medical Consent for minors (PDF)

Student Hires


External Affiliates