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Quick Links for Staff

 

Division Procedures

Forms

Information

Caltech Links

External Links

Staff Assignments

Non-Tenured Appointments: Visitors, Visiting Associates, Postdoctoral Scholars, Instructors, and Research Assistant Professors

NEW APPOINTMENTS

New Appointment Form (for Group Admin)

When communicating with a new person, please send them this link:

New Appointment Form (for Appointee)

CHANGES

Reappointment, Salary, Termination, or Title Change [Group Administrator]

Departing Faculty Arrangement (PDF)--to be completed for all terminations as well as transitions from one status to another (for example, when ending Visiting Associate Position and starting Visitor role)

Guests - Non-Students (Forms required for on campus visits of more than 10 calendar days, up to 2 years)

HR guidelines and forms are available here. The completed forms should be submitted to Jessica Varlet at the Division office, not to HR.

To make sure we are in compliance with the most updated forms, please, download the forms from the HR webpage.

Volunteers

HR guidelines and forms are available here. The completed forms should be submitted to Jessica Varlet at the Division office, not to HR.

To make sure we are in compliance with the most updated forms, please, download the forms from the HR webpage.

Additional information: Guidelines for Programs with Minors

External Affiliates (Forms required for on campus visits of more than 10 calendar days, up to 2 years)

HR guidelines and forms are available here. The completed forms should be submitted to Jessica Varlet at the Division office, not to HR.

To make sure we are in compliance with the most updated forms, please, download the forms from the HR webpage.

 

 

Graduate Student Visiting Programs

All Graduate Student Visitors will be processed through the PMA Student Programs Office, who will then submit everything to the Graduate Office. 
To start the process, please make a request here.

Visiting Student Classifications (Information at the Graduate Office website)

Visiting Student Request Form (PDF)

Undergraduate Student Visiting Programs

For more information on Undergraduate Student Visitors, please contact Meagan Heirwegh (Physics & Math) or Gita Patel (Astronomy)

SURF (Summer Undergraduate Research Fellowship)

Medical Consent for minors (PDF)

Student Hires