Departure from Caltech

Steps to Take Before You Leave

Coordinate the return of your keys, ID card, parking permit, P-card with your group Admin.
Inform your collaborators of your departure and provide your new email address.
If you would like to forward your Caltech email, submit a request through help.caltech.edu under: IMSS > Email & Calendar > Forwarding Request.
Forwarding requests require endorsement from your supervisor; you will be asked to provide your supervisor's name.
Please encourage correspondents to use your new email address directly whenever possible.
Postdocs may set up an automatic email reply prior to departure to direct senders to a new email address. The auto-reply will remain active until the account is deleted (typically 6 months after departure).

Notice Requirements

If you resign before the end of your appointment, the Collective Bargaining Agreement requires at least 30 calendar days' written notice to both the Institute and the Union.
If you are leaving at the end of your contract, please provide at least 30 calendar days' written notice to your PI and the Division to ensure a smooth transition and timely final paycheck.

Vacation

As you prepare for your departure, we would like to remind you to use any remaining vacation days before your last working day.
For year-based appointments: Your salary is budgeted for 11 months of work and 1 month of vacation.
For month-based appointments: Your salary includes vacation time (pro-rated).
Coordinate with your PI regarding vacation budgeting and payout.
Note: Vacation payout cannot be charged to federal awards.

Notes

Date of Termination: This is your final day as a Caltech employee, even if you use vacation time leading up to that date.

Partial Month Pay: If you do not work a full calendar month, your paycheck will be prorated and included with the previous month's direct deposit.

Email Access: You will retain access to your Caltech email for one month after your termination date.

If interested, you may also sign up for an @alumni.caltech.edu email address (https://www.alumni.caltech.edu/alumni-email-faqs).

Certificate of completion: This is not a verification of employment. It is a degree-like document suitable for framing. If you require an official employment verification letter, see instructions.