Visiting appointments
- Initial visitor question checklist (for Admin to PI)
- Visiting Appointment Navigator
- NTA handbook
- Departure Arrangement Form (formerly DFA) – for Visitors, Visiting Associates/Professors
- J-1 visa financial support requirement: $48,000/year
Visitor Access Request (VAR)
- VAR procedure for admin & faculty sponsor
- Initiate a VAR request – Step-by-step guided instructions
Note that minor volunteers no longer require the questionnaire PDF, they are now processed through VAR (more info here). - Submit a Sponsor/Delegate form – Step-by-step guided instructions
- VAR faculty sponsor & co-sponsor form (HR questionnaire)
- VAR email template for visitors
- How to find request status dashboard
VAR does not remind you when appointments expire, please check your dashboard periodically
Minor Volunteers
- HR guidelines
- Must be local
- To initiate the VAR request, you will need:
Minor and Parent/Guardian Name
Parent/Guardian Contact Information
Name of Sponsor and/or Delegate
Name of Individuals interacting with minor
JPLers
A JPL employee in need of building access after-hours, and/or labs, and/or campus systems may be appointed as JPL Guest. HR process time: 1-2 days
Note: Cc Jessica Varlet on your email to [email protected]
- JPL Guest Data Sheet (HR website)
- Process a JPL Guest – Step-by-step guided instructions
- JPL Guest confidentiality form
- JPL Guest patent form
A JPL employee PI or Co-I on sponsored research must be appointed as Visiting Associate. HR process time: 5-6 weeks (the contract is signed by the President) – IACC every 5 years
A postdoc at JPL should be appointed as visiting postdoc/Visitor (subject to Institute minimum requirements) HR process time: 5-6 weeks (requires Vice Provost approval and the contract is signed by the President)